Communications Volunteer
Typical Tier: Spark (Tier 1) or Amplify (Tier 2)
Time Commitment: Event day (4–8 hours) + 2–3 hours prep.
Responsibilities:
- Share approved event updates and announcements
- Manage event-day WhatsApp and information channels
- Respond to general information queries from attendees and volunteers
- Relay updates between teams when required
- Monitor social media during event for mentions/questions
- Support live-tweeting or Instagram stories (if assigned)
Registration Volunteer
Typical Tier: Spark (Tier 1)
Time Commitment: Event day (4–6 hours)
Responsibilities:
- Manage attendee check-in and registration verification
- Distribute event materials and credentials (name tags, programmes, swag)
- Direct attendees to relevant areas after check-in
- Handle late registrations and walk-ins
- Track attendance numbers for reporting
Answer basic event logistics questions
Logistics Volunteer
Typical Tier: Spark (Tier 1) or Amplify (Tier 2)
Time Commitment: Event day + setup/breakdown (8–10 hours total)
Responsibilities:
- Support venue setup, operational activities, and breakdown
- Manage physical equipment, materials, and supplies
- Assist with venue readiness and movement of resources
- Coordinate room changeovers between sessions
- Troubleshoot basic equipment issues (chairs, tables, signage)
- Ensure accessibility (ramps, reserved seating, clear pathways)
Design & Creative Volunteer
Typical Tier: Amplify (Tier 2)
Time Commitment: Pre-event (4–6 hours) + event day (2–4 hours)
Responsibilities:
- Prepare and support visual materials such as signage and presentations
- Assist with branding-related visuals under guidance
- Support last-minute visual adjustments
- Create event-day social media graphics
- Design simple infographics for sessions
- Ensure brand consistency across materials
Media & Content Volunteer
Typical Tier: Spark (Tier 1) or Amplify (Tier 2)
Time Commitment: Event day (6–8 hours) + post-event (2–3 hours)
Responsibilities:
- Capture photos and short video clips during the event
- Document key moments for post-event use
- Organize media files for reporting and archiving
- Conduct short video interviews with attendees/speakers (if trained)
- Support live streaming setup (if applicable)
- Tag and caption photos for social media use
Sponsorship & Partnerships Support Volunteer
Typical Tier: Amplify (Tier 2) or Lead (Tier 3)
Time Commitment: Pre-event (2–3 hours) + event day (4–6 hours)
Responsibilities:
- Support sponsor presence and visibility during the event
- Assist with sponsor materials and on-site needs
- Coordinate sponsor-related support requests
- Ensure sponsor logos/signage placed correctly
- Facilitate sponsor-speaker introductions
- Collect sponsor feedback after event
Hospitality Volunteer
Typical Tier: Spark (Tier 1) or Amplify (Tier 2)
Time Commitment: Event day (4–6 hours)
Responsibilities:
- Engage attendees and community participants for awareness
- Share program information and collect informal feedback
- Support post-event engagement activities
- Invite attendees to join volunteer programme
- Distribute flyers about upcoming opportunities
- Capture stories and testimonials
Data Collection Volunteer
Typical Tier: Spark (Tier 1)
Time Commitment: Event day (4–6 hours) + post-event (2–3 hours)
Responsibilities:
- Collect feedback, surveys, and attendance-related data
- Consolidate data for reporting purposes
- Ensure accurate and timely data capture
- Conduct exit surveys with attendees
- Enter data into Google Forms or spreadsheets
Track session attendance numbers
Community Outreach Volunteer
Typical Tier: Spark (Tier 1)
Time Commitment: Event day (4–6 hours) + post-event (2–3 hours)
Responsibilities:
- Collect feedback, surveys, and attendance-related data
- Consolidate data for reporting purposes
- Ensure accurate and timely data capture
- Conduct exit surveys with attendees
- Enter data into Google Forms or spreadsheets
Track session attendance numbers
Peer Recruitment Volunteer
Typical Tier: Spark (Tier 1) or Amplify (Tier 2)
Time Commitment: Pre-event (3–5 hours) + event day (2–4 hours)
Responsibilities:
- Support volunteer and participant mobilization
- Engage peers through schools and youth networks
- Promote participation in future programs
- Staff volunteer recruitment booth at events
- Explain volunteer tiers and progression pathways
- Collect contact information from interested youth
Audio-Visual & Tech Support Volunteer
Typical Tier: Amplify (Tier 2)
Time Commitment: Event day (8–10 hours)
Responsibilities:
- Set up and test microphones, speakers, projectors
- Troubleshoot technical issues during sessions
- Support presenters with slide advances and timing cues
- Manage Zoom/hybrid connections for remote speakers
- Record sessions (audio/video) if required
Coordinate with venue tech staff
Ushering & Crowd Management Volunteer
Typical Tier: Spark (Tier 1)
Time Commitment: Event day (4–6 hours)
Responsibilities:
- Direct attendees to correct rooms and sessions
- Manage seating and room capacity
- Monitor entrances/exits for safety and flow
- Assist with evacuation procedures if needed
- Hold “session full” signs when capacity reached
- Answer directional and timing questions
Accessibility & Inclusion Support Volunteer
Typical Tier: Amplify (Tier 2)
Time Commitment: Event day (6–8 hours)
Responsibilities:
- Assist attendees with disabilities (mobility, visual, hearing)
- Coordinate sign language interpretation logistics
- Ensure materials available in accessible formats (large print, digital)
- Facilitate priority seating and accessible pathways
- Check accessibility of restrooms, entrances, food areas
- Report accessibility barriers to event lead
Session Documentation Volunteer
Typical Tier: Amplify (Tier 2)
Time Commitment: Event day (6–8 hours) + post-event (2–3 hours)
Responsibilities:
- Take detailed notes during sessions
- Capture key quotes, Q&A highlights, action points
- Summarize sessions for post-event report
- Identify follow-up themes and topics
- Support speaker slide collection and archiving
